Staff changes procedure.
How we manage changes to staff arrangements and communicate them to families.
(This procedure is to be used in conjunction with the Recruitment, Selection and Employment Policy and Procedure especially related to the recruitment of new educators at the service)
Aim: When staff changes occur within the centre we aim to minimise stress for the children, parents and other staff and provide continuity of care.
Procedure: * Parents will be informed of staff changes via the App and on notice boards in the centre.
* We will discuss staff changes and reasons for these with the children during group times to minimise disruption and support the children's acceptance.
* Changes to staffing will be discussed during staff meetings to give staff the opportunity to express their concerns and to identify strategies to minimise disruption to the centre as a whole.
To support effective continuity of education and care during times of change, the Nominated Supervisor will:
ensure casual or relief educators, volunteers and work experience students complete an induction process as outlined in our Recruitment, Selection and Employment Policy and Procedure (see also our Educator and Management Policy) so they can become familiar with:
the service environment, staff and needs of children
and receive copies or access to service policies and procedures, relevant legislation, Code of Conduct, Service philosophy and their position description.
All required documentation must be received and verified prior to the educator starting at the centre i.e. WWCC.
draw on the same casual staff and volunteers, and on the same day each week where possible, so they can develop positive and meaningful relationships with the children and their families.
implement rosters and staffing arrangements which provide children and families with familiar educators with whom they can develop supportive and trusting relationships during their time at the Service.
inform families and children of any changes to staffing before they occur where possible. Notification may be via the centre App, email, note or on the Service noticeboard.
PROCEDURE FOR EMERGENCY REPLACEMENT OF STAFF
To ensure that action is taken to replace staff in a situation when a staff member needs to leave in an emergency.
To ensure that staff:child ratios are maintained.
To make all attempts to replace a trained staff member with another where possible.
The nominated supervisor/responsible person will:
Inform the Approved Provider and/or General Manager that a staff member has to leave due to an emergency.
Refer to casual list for appropriate staff - trained or working towards their qualification. Ask other staff on duty to extend their shifts if needed
Inform NSW Early Learning Commission of situation and contingency plan that is in place, if required.
The safety, rights and best interests of children are our paramount consideration in all decisions and actions.
Source: National Quality Standard
Early Years Learning Framework V2.0 2022
Education and Care Services National Regulations
Centre Support
This procedure is the property of Eikoh Seminar Australia Pty Limited and must not be reproduced without the consent of management.